Temporary Admin Assistant I

About the role

Ross University School of Veterinary Medicine (RUSVM), part of Covista, is hiring a Temporary Administrative Assistant I in its Research Department. The postholder supports multiple areas of the department as required, performing complex secretarial and clerical duties with confidentiality, discretion and independent judgment. The school operates a hybrid schedule with four in-office days per week (Monday to Thursday).

Key responsibilities

• Answer the telephone, take messages and answer enquiries within the assigned scope.
• Write reports, agendas, notices and minutes, and other clerical documents as directed.
• Keep confidential records and carry out programme-specific clerical work such as scheduling and copying.
• Maintain the department's filing system, logs and spreadsheets.
• Manage the office-supply inventory, prepare material requisitions processed through Lawson, and process work requests for office maintenance.
• Help resolve issues raised by students and colleagues, and assist with incoming and outgoing correspondence.
• Coordinate meetings, retreats and conferences, and help manage schedules, appointments and travel arrangements.
• Complete and submit travel, reimbursement and other departmental forms.
• Provide occasional administrative support to other departments and perform other duties as assigned.

Required profile

• Secretarial diploma, or an associate's degree in business administration or a related field.
• 1+ year of administrative or executive secretarial experience in a fast-paced office, or an equivalent combination of training and experience.
• Clear written and oral communication, attention to detail, confidentiality and professionalism.
• Flexibility, ability to multi-task and work independently and as part of a team.

Required skills

• Word processing software
• Spreadsheet software
• Internet software
• PowerPoint